Why to Hire Event Managers for Your Next Corporate Conference

What is a corporate conference?

A corporate conference is a single or multi-day event sponsored by a company to achieve certain business outcomes, which may include promoting a new product, educating employees, connecting with customers, and more. Through engaging presentations, entertainment, and networking opportunities, a corporate conference gives attendees a chance to learn valuable knowledge and foster meaningful connections with colleagues and clients.

A successful corporate conference starts with identifying what your goals are for the conference (i.e. education, networking, brand exposure, employee engagement, etc!)

With clearly defined goals in mind you can begin to cultivate the perfect team to help you plan and execute your event.

Here at B Line Events we have been planning corporate events like sales kick offs, all hands meetings, user conferences and incentive programs for the past 20 years.

In that time we have created processes to ensure every project runs smoothly from start to finish. See below for a peek inside our planning process.

Step 1: Brainstorm and workshop phase

We begin with a kickoff call to discuss the vision, scope, and desired outcomes for your corporate conference. We’ll work together to brainstorm and workshop all the elements of the event, from venues, to agendas, to guest lists and more. We’ll develop and manage an event timeline, including setting important production deadlines, and ensure you’re kept up to speed throughout the process.

Step 2: Site selection and contract negotiation

Once we have a clear vision for the conference, B Line will research and secure the perfect venue(s), vendors, exhibitors, caterers and more. We also negotiate all contracts – on your behalf – to maximize your budget. We’ll work with you to develop the conference agenda and make sure everything is in place for when the event arrives.

Step 3: Launching the conference

B Line staff will be on site for the duration of the conference to manage all the moving parts, from registering guests, to coordinating vendors, to setting rooms and assisting speakers. Whether your event programming is produced on a single day or spread out over several days, we’ll ensure the event runs smoothly and seamlessly.

Why trust B Line Events to plan your corporate conference

We have the full scope of skills you need

We have a proven record of planning successful corporate conferences

Corporate conferences made easy

What our clients are saying:

The team listened, made recommendations per our meetings/requests, and delivered with options. The options were all well thought out, with target audience, budget, specific needs (AV, rooms, etc). I especially appreciated the out of the box thinking and suggesting venues that we would have never thought of looking into. Thanks again for making my job easier!

-Ellen, Epic Games

With events, there are always new trends and B-Line was always there with the latest and greatest. People still talk about the balloon wall we had! Everyone on the team is positive, kind, professional, and creative. They will do whatever it takes to ensure your event goes off without a hitch. I needed a t-shirt launcher with 12 hours’ notice (many of which were during sleeping hours), and they magically appeared! Events can be stressful, but I always felt comfortable working with B Line.

-Marla, Asana

B Line is my GO-TO for events. Not only is the staff incredibly knowledgeable, but they are trustworthy & accountable. When you ask them for anything, big or small, they deliver. When asking for out of the normal, you don’t get No – You get, let me see what we can do. I appreciate that can-do approach. Event planning is stressful. B Line takes on the details and manages everything effectively, with a smile and laugh. (and within budget) The B Line Team is Ultragenyx’s event company, hands down.

-Mindy, ultragenyx

Ready to plan your conference with B Line Events?

Our team is excited to hear from you! Reach out to hear more about our corporate conference event management and get started planning yours today!

Corporate conference event management – FAQs

How do you organize a corporate conference?

A great place to start is by hiring a team of event planners who specialize in corporate conference management to guide you through the process. From budgeting and venue sourcing to creating guest panels and selecting food and beverage menus, there’s much to keep track of when planning an event at this scale. Event planners like our team at B Line will help you manage all the details from start to finish and will keep everything organized and on schedule as the conference comes together.

What makes a corporate conference successful?

Corporate conference planning should begin with clear outcomes and goals so that you have a gauge by which to measure success after the event. Were important messages effectively communicated? Were there ample opportunities for networking and collaboration? These are great questions to ask after your conference to evaluate its efficacy. Professional corporate conference organizers can help ensure success by meticulously crafting every element of the event to satisfy your desired business outcomes as well as foster a positive overall experience for everyone in attendance.

Why should you work with B Line to plan your corporate conference?

For “non-planners,” a full-scale corporate conference can seem like a daunting project to take on and produce. This is where B Line Events steps in to alleviate the stress of planning. From registration, staffing, and housing prior to the event, to engaging panels, activities, amenities, and presentations during the conference, B Line leaves no stone unturned. With our expertise and experience in planning and managing corporate conferences, we know exactly what it takes to make one successful. We’re excited to help you make yours an experience to remember.