Working with B Line for Venue Selection Services
We know just the spot.
An unforgettable event deserves an amazing venue. Give yourself a leg up by working with B Line Events to secure the perfect venue for your gathering.
What is a venue selection service?
Agencies like B Line that offer venue selection services handle all site-related logistics for events and meetings. We meticulously evaluate venues based on our client’s specific needs, taking into consideration factors like capacity, location, amenities, and ambiance. Once we’ve sourced the perfect venue, we negotiate contracts and liaise with onsite management teams to set the stage for a successful and memorable event.
B Line Events specializes in finding the perfect venue for your corporate event
Here’s what you can expect when working with B Line Events:
Step 1: Research and communications with venues
In the first phase of venue selection, we’ll work with you to strategize around the specific amenities, location requirements, capacities, and other factors crucial to your event programming. We’ll discuss your event’s theme, goals, and budget; then we’ll begin to zero in on top venue contenders.
Step 2: Solicit proposals and schedule site visits
In phase 2 of the selection process, we’ll create RFPs to distribute to your preferred venues. We’ll arrange and conduct site visits, make recommendations to your team, and begin contract negotiations once a top venue has been identified.
Step 3: Contract negotiation and management
In this phase of the process, we’ll negotiate a contract that maximizes your budget and includes everything you need for smooth event execution. We’ll continue liaising with onsite management teams throughout the planning of your event, including post-event attrition negotiation or cancellation and rebooking should any unforeseen circumstances arise.
Why trust B Line Events for venue selection
We have longstanding industry experience.
B Line Events roots come from Hotel Sourcing, with 20 years of experience offering venue selection services. We are IATA certified, have Key Account status with hotels across the globe and are skilled at matchmaking when finding the ideal site for your event.
We’re expert negotiators.
The key to successful venue selection is the skill of negotiation. Pricing is rarely set in stone. It’s often more of a moveable target that rests upon how adeptly the venue selection service can be negotiated with the onsite sales team to maximize their client’s budget. Our team at B Line is comprised of expert negotiators who find creative ways to save our clients money on venue costs.
We’re event planners by trade.
B Line is a full-spectrum event planning company – when you hire us for venue selection service, we bring all our event industry knowledge. We know the events industry backwards and forwards, and we treat every event like it’s our own regardless of the scope of our involvement.
Ready to work with B Line Events for venue selection?
We can’t wait to help bring your vision to life by finding the perfect venue for your event. Reach out today to get started!
Venue selection service – FAQs
What is the importance of venue selection in event planning?
The venue sets the tone for your entire event. It can impact the agenda, the guests’ experience, and the overall success of the event, not to mention things like budget, hotels, offsites, and more. Choosing the right venue requires careful consideration of factors such as location, capacity, ambiance, and amenities, all of which will likely impact the rest of the event planning process.
What does the venue selection process look like?
The venue selection process typically begins with defining event objectives, determining the target audience, and establishing a budget. The next step involves researching and shortlisting potential venues, followed by scheduling site visits, negotiating contracts, and finalizing the chosen venue.
Why should you use an agency like B Line Events to help with venue selection?
Agencies like B Line Events have the expertise, resources, and industry connections to find the perfect venue for your event. They can save time and money by negotiating favorable rates and ensuring all contractual details are addressed. Additionally, they can provide valuable insights and recommendations based on their experience and knowledge of the event planning industry.
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